KF Beyond GmbH (KF Beyond) is committed to protecting your privacy. You can visit most pages on our site (www.beyondhrforum.com) without giving us any information about yourself. But sometimes we do need information to provide services that you request. This document is designed to give a clear explanation of KF Beyond’s data processing practices. Please see below for further information.
If you have any questions or concerns relating to KF Beyond’s site or would like to find out more about how we collect, store or use your personal data, please contact our Data Protection Officer.
Data Protection Officer’s details are as follows:
Tel. +31 6 45030284 or +41 (0)44-2626000
If you have any other questions or comments, please refer to the operator of the Website:
KF Beyond GMBH (hereinafter referred to as “Data Controller” or “KF BEYOND”)
Limmatquai 2, 8001 Zurich, Switzerland.
T. +41 (0)44 2626000 or send an email to email@example.com
KF Beyond runs an annual conference – Beyond, The Global HR Leadership Forum – aimed to educate, support, and connect Senior HR Leaders worldwide. KF Beyond has an office in Zurich, Switzerland and the upcoming 2018 conference will take place in Amsterdam.
The Information We Collect & the Primary Purpose for Collection
The personal information you provide is being collected for legitimate business purposes, which includes processing registrations or enquiries, keeping you informed about new events, products or offers and providing the best possible service to you. Whenever we process data for these purposes we will ensure that we always keep your Personal Data rights in high regard and take account of these rights.
The provision of this information is voluntary. However, if you do not provide the information requested, we may be unable to process your registration or enquiry. All information provided by you will be held in the strictest confidence.
We will only collect the personal information that is necessary for the purposes mentioned above. It includes the following (however is not limited to):
• Full Name & Job Title
• Company Name & Address
• Phone & Fax Number
• Email Address
• KF Beyond is the sole owner of the information collected on this site.
When you visit our site, a cookie (a very small text file) is placed on your device. If you accept it, it is used to provide you with a personalised experience and to assist in the collection of the site visitation statistics. You may refuse the cookie, if you wish. To do so, you will need to check your browser settings. KF Beyond collects certain information about your device hardware and software, this includes (however is not limited to):
• IP Address
• Browser Type
• Operating System
• Access Times
• Referring Website Addresses
This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of KF Beyond’s website. If you choose to not have your browser accept cookies, you will be able to view the majority of our site.
Information Sharing: Who We Intend to Share Information With and Why
We do not rent or sell our customer e-mail lists. If you have registered to attend the conference, we may share your personal information with sponsors and exhibitors to promote similar products and services related to your area of interest. If you do not consent to share your personal information with third party organizations please email Danielle.firstname.lastname@example.org As an attendee of the conference you have the option to select that you don’t want your name to appear on the attendee list.
We may disclose your Personal Information:
• to our third party service providers who provide services such as web site hosting, maintenance, data analysis, payment processing, order fulfilment, infrastructure provision, IT services, customer service, email delivery services, credit card processing, auditing services and other similar services, but only to the extent necessary or useful to provide such services, and only pursuant to contractual obligations requiring such third parties to maintain the privacy and security of your Personal Information.
• to identify you to anyone to whom you send messages through an Application
• to our business partners for marketing communication and advertising purposes
• to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
• as we believe to be necessary or appropriate:
o under applicable law, including laws outside your country of residence;
o to comply with legal process;
o to respond to requests from public and government authorities, including public and government authorities outside your country of residence;
o to enforce our terms and conditions;
o to protect our operations or those of any of our affiliates;
o to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others;
o to allow us to pursue available remedies or limit the damages that we may sustain; and
o if we reasonably believe that an emergency involving immediate danger of death or serious physical injury to any person requires immediate disclosure of communications or your Personal Information exists.
Delegate details (Name, Job title, Company, Country) will be made available to Sponsors for purposes of scheduling meetings and follow-ups before, during and after the event. Two weeks prior to the event, sponsors and exhibitors receive delegate details without contact information, to be facilitated via our Mobile App. After each event, sponsors and exhibitors receive full delegate details with contact information (email). Our partners may contact delegates based on business interests and desire for future collaboration. Should delegates wish to be removed from KF Beyond’s sponsors’ contact lists, they are to send a written request to Danielle.email@example.com or select this option on their personalized conference page.
During the event, Sponsors can acquire delegate details. Should the delegate agree to share their details, KF Beyond can not assume responsibility for how the delegate’s information is used by the sponsor.
Links to Other Websites
KF Beyond contains some links to other sites. Please be aware that KF Beyond is not responsible for the privacy practices of such other sites. This privacy statement applies solely to the information collected by KF Beyond.
Surveys & Promotions
From time to time KF Beyond may run surveys and promotions and may request information from users as part of these. Participation in these is entirely voluntary.
KF Beyond takes precautions to protect your information. When users submit sensitive information (such as a credit card number) over the internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol. Access to all of our users’ information is restricted in our offices. Only employees who need the information to perform a specific job are granted access to personally identifiable information. The servers that we store personally identifiable information on are kept in a secure environment.
Correcting, Updating or Removing Your Personal Information
KF BEYOND will make every attempt to keep your personal data accurate, complete and up to date. If your personal information is incorrect, changes, or if you no longer wish to receive information from KF BEYOND, we will endeavour to correct, update or remove your information as swiftly as possible. This can be done by e-mailing firstname.lastname@example.org or you can update this on your personal conference page if you are attending our conference or for newsletter subscribers via the link in the footer of the mailings.
If you no longer wish to receive newsletters or promotional materials, you may opt-out of receiving these communications. You can do it by following the unsubscribe link placed in the footer of the promotional email or, if by post, by returning the letter to us with “unsubscribe” marked upon it. Or you can simply contact email@example.com and ask to be unsubscribed.
Please note that if you opt out as described above, this will apply to marketing messages from us only. We will not be able to remove your Personal Information from the database of any other Users you have shared such information or from third parties to whom you have previously authorised us to share such information (i.e., to which we have already provided your Personal Information as of the date that we implement your opt-out request). Please also note that if you do opt-out of receiving marketing-related messages from us, we may still send you important administrative messages, and you cannot opt-out from receiving administrative messages.
Notification of Changes
KF BEYOND reserves the right to amend the privacy notice. In such case the ‘last updated’ date will be amended accordingly and you will be informed via statement prominently displayed on the website.
KF BEYOND respects your right to privacy. We ensure all data is managed lawfully, fairly and transparently. We use third parties to also acquire data, we hold those parties to the same high standard. You have a right to be forgotten and can email us at firstname.lastname@example.org to request your personal data or any information related to privacy.
Data Storage and Retention
The personal data we hold is stored on servers and on the servers of cloud based database management services. KF BEYOND retains data for the duration of the customer’s business relationship with the KF BEYOND. For more information on where and how long your personal data is stored, and for more information on your rights of erasure, please contact the KF BEYOND’s data protection officer at Danielle.email@example.com
We only email contacts with whom we have had a business relationship , individuals who may have enquired about an event in the last 6 months or who have opted in to receive our marketing communications. Should you receive an unsolicited email from KF BEYOND please email firstname.lastname@example.org and we will remove your details within 48 hours.
The internet is a global environment. The data that we collect from you may be transferred to, and stored at, international destinations, including destinations outside the European Economic Area (“EEA”). It may also be processed by international staff or data processors outside this area, who may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.
KF BEYOND will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.
If you do not consent to this transfer, storing or processing of your personal information please email email@example.com indicating your wishes.